Every tutoring institute deals with the same administrative burden: tracking attendance, documenting student progress, and communicating with parents. Transparency builds trust — and as we explain in our guide on online tutoring safety for parents, that trust is essential for growing your institute. Most handle it with a patchwork of spreadsheets, WhatsApp messages, and manual emails. It works — until you're managing twenty students, five tutors, and parents who expect regular updates. Then it becomes a bottleneck that eats into the time you should be spending on actual education.
Today, Simpleclass introduces the Students tab: a centralized view of every student's attendance history and performance, with tools to write reports and communicate with parents — all built into the platform where the sessions already happen.
Precise Attendance With Timestamps
The Students tab shows a complete attendance summary for every student across all their sessions. But it goes beyond a simple present/absent checkbox. Simpleclass records precise join and leave timestamps — you can see exactly when a student connected, whether they disconnected and reconnected during the session, and when they left.
This level of detail matters for several reasons. For billing, it provides clear evidence of service delivery. If a parent questions whether their child attended a session, or claims the session was shorter than scheduled, you have timestamped records. For quality tracking, it reveals patterns: a student who consistently joins five minutes late or drops out early is showing you something that needs attention. And for compliance, it gives institutes the attendance documentation that many regulatory frameworks require.
The timeline view shows connection events visually — a clear bar showing the student's presence throughout the session, with any disconnection gaps highlighted. At a glance, you can see whether a student was present for the full session or had connection issues.
Post-Session Performance Reports
After a session ends, tutors can write a brief performance report for each student. This doesn't need to be a formal document — even a few sentences make a difference. What the student worked on, what they understood well, where they struggled, what they should focus on before the next session.
These reports accumulate over time into a student progress file. When a parent asks "how is my child doing?", the institute has specific, session-by-session documentation rather than a vague impression. When a different tutor covers for a regular one, they can review the student's recent reports and pick up where the previous tutor left off. And when it's time for a progress meeting, the data is already there.
For institutes that offer homework supervision, the reports serve a slightly different purpose: documenting what the student worked on, how focused they were, and whether they completed what they planned. This is exactly the kind of accountability parents are paying for.
Automatic Parent Communication
Writing reports is only useful if parents actually see them. Simpleclass can automatically send performance reports to parents via email after a session, removing the manual step that often causes reports to pile up unsent. The tutor writes the report, confirms it, and the parent receives a professional email with the summary.
This is a significant quality signal for parents. Instead of wondering what happened in the session, they get a concrete update: "Today, Lisa worked on chapters 4 and 5 of her math textbook. She's solid on fractions but needs more practice with percentages. Suggested homework: exercises 4.3 and 4.7." That kind of specific, timely communication builds trust and justifies the investment parents are making.
Institutes can configure when and how reports are sent — after every session, weekly summaries, or on-demand. The flexibility means you can match the communication frequency to what your parents expect and what your tutors can reasonably produce.
Coming Soon: Magister and Somtoday Integration
Most students who use tutoring services in the Netherlands are enrolled in secondary schools that use either Magister or Somtoday as their student administration system. These platforms are where schools track grades, attendance, homework assignments, and schedules. They're the central hub for everything school-related.
We're working on integrations with both Magister and Somtoday. The goal is seamless data flow: attendance from Simpleclass sessions could sync with the school's own registration system, tutoring reports could connect to the student's broader academic record, and scheduling could align with the school calendar. This is particularly relevant for exam training and homework supervision institutes whose students are actively enrolled in schools using these systems.
The Magister and Somtoday integrations are on our roadmap and will be announced as they become available. If your institute would benefit from these integrations, we'd love to hear about your specific needs — reach out to help us prioritize the features that matter most.
Replacing the Patchwork
The Students tab brings together attendance tracking, performance documentation, and parent communication into the same platform where the teaching happens. No more copying attendance from one system into a spreadsheet. No more sending WhatsApp messages to parents because the email template wasn't set up. No more losing track of which students got progress reports and which didn't.
For tutoring institutes, this is the difference between administration that scales and administration that becomes a bottleneck. As you add students, tutors, and sessions, the administrative load shouldn't grow linearly. Automated attendance tracking, streamlined reporting, and automatic parent communication mean that managing thirty students doesn't take three times more admin work than managing ten.
The Students tab is available in Simpleclass starting today for all accounts.